Go: Create a Plan

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GO: From Planning to Action!

Once a school has participated in a robust needs assessment, it is time to begin prioritizing and planning for the implementation of evidence-based strategies to address the identified root cause challenges. In this section, there are resources to support the effective facilitation of root cause analysis, setting goals, and drafting evidence-based action plans.

Root Cause Analysis

The needs assessment is a systematic process that is used to identify strengths and weaknesses within the context and constraints of the organization and dig deeper into root causes (Corbett & Redding, 2017). The needs assessment “goes beyond student data to include data on the prevalence of effective practices, it includes a thorough examination of practices, processes, and routines.” A root cause analysis is also part of the needs assessment process.

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Priority Statements

A priority statement clearly identifies a change in practice, structure, or system that, if improved, will lead to progress toward achieving the vision and long-term goal. The priority statements should answer the following questions:

What needs to change for the school team to resolve the primary root cause?
How can a school team change their practice, structure, or system to better support educators, students, parents/guardians, or our community?
What makes a school team think that changing these ways will improve our progress toward achieving our vision and long-term goals?

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Goal Statements & Targets

Goals are the outcomes schools and districts intend to accomplish. A school must set clear goals to address issue areas throughout the school improvement planning process. Once the team has a clear sense of where the school is currently, they can begin mapping out a strategy for progressing to where they want the school to be. The plan should include concise, measurable, and achievable goals and objectives that will lead to the path to success.

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Selecting Evidence-Based Strategy(ies)

Evidence-Based Strategies are instructional practices, strategies, programs, and interventions that have been shown through rigorous evaluation to be effective at improving outcomes.

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Action Planning for Success

Once priorities for improvement have been identified with established goals to measure progress and improvement, the steering committee (in consultation with other stakeholders) will next develop the action plans to meet the goals. The first step in action planning is to determine the strategies that will best address the priorities. By using rigorous and relevant evidence and assessing the local capacity to implement the strategy (e.g., funding, staff, staff skills, stakeholder support), schools are more likely to implement interventions successfully and meet established goals. After selecting the strategy, the next step is to map out a plan for how the school will implement each selected evidence-based strategy. It is important to note that one of the benefits of implementing an evidence-based strategy is that the steps that are key to effective implementation are already established.

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Professional Development

In any improvement or transformation work there is a need to ensure that professional learning and development are provided to support the identified priorities. School teams are encouraged to deeply consider the Essential Practices within the condition of Foster Quality Professional Learning as they draft the professional development plan for the school.

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Communication Plan

In order to help ensure that effective implementation and continuous improvement occur, it is critical that a school plan for the ways in which they will communicate priorities, goals, and progress with stakeholders. Remember, stakeholder engagement is an important part of the school planning process and should continue throughout the process.

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Highlighted Resources

SIP Plan Rubrics and Guidelines

Rolling Agenda

Your time is invaluable. Effectively managing your responsibilities and ensuring productive meetings is crucial to driving progress and achieving success. One powerful tool to aid you in this endeavor is the rolling agenda.

A rolling agenda:

Is one electronic document with the most recent meeting agenda on top and agendas from previous meetings below in reverse chronological order.
Captures key information like objectives, norms, decisions, and next steps.
Allows a team to keep track of their work, notes, and decisions in one location.
Optimized meeting time and provides a structure for accountability

(Parker, K.B., & City, E.A. (2014). Meeting wise: Making the most of collaborative time for educators. Harvard Education Press)

Sample rolling agendas are available:

Meeting Wise Rolling Agenda

Bi-Weekly Implementation Routine Sample Rolling Agenda

Monthly Implementation Status Routine Sample Rolling Agenda

Quarterly Benchmark Status Routine Sample Rolling Agenda

(all are available here: Folder of SWT Rolling Agenda Templates)- would need permissions to be forced copy

For more information about planning effective routines or meetings consider reading Meeting Wise: Making the Most of Collaborative Time for Educators.

(Parker, K.B., & City, E.A. (2014). Meeting wise: Making the most of collaborative time for educators. Harvard Education Press)